Report of Management Philosophy for Jones Co. Ltd

Report of management philosophy for Jones Co. Ltd

1. Based on the scenario, this matter is relevant to the topic which is Organizing. Organizing is a process to create an organisation structure allows employees to work effectively and efficiently and also a management function that establishes relationships between activity and authority. Authority means formal and legitimate right of a manager to give orders, to give instruction to subordinates and expect compliance. There are 3 types of authority, the one that refer to this matter will be the line authority. Line authority is the most basic and fundamental authority within an organization or company.
                                                       Figure 1 Organization Chart
   
   The picture above shows an organization chart of a company. Based on the organization chart, line authority refers to any managers who supervises operating employees. In the cases, the Sales manager did not have the authority asking the staff from the Human Resources department to complete the task and his command even though that he is having the same position as the Human Resource Manager
   
   
   
   
                                              Figure 2 Types of decision
   [pic 1][pic 2]
2. This scenario clearly shows 2 problems that Mr Edward was facing. Programmed decisions are one of the decision type from decision making as the picture shown above. Programmed decisions of an organization or company are concerned with the relatively routine and repetitive problems. They are small and have a low scope of impact. There are many reason why will these problems occur in the Purchasing Department. For example, the reason that causes the problem of reordering the stocks may be lack of good communication with the vendors or maybe disarrangement of the transportation.
   

To prevent this type of problem, the Manager of the Purchasing Department should take action to prevent the appearance of these problems. The manager should find out the reason which causes the obstacle of reordering the stock. After the problem has been analysed, the Manager should come out with a solution for the specific problem.
However, maintain a good communication and relationship with the vendors always brings benefit to the Purchasing department. A double check on the stocks needed for production every week or day is also a must routine for the smoothness for the progress of the production line.

The second problem which Mr Edward is facing is related with Non-programmed decision. The Non-programmed decisions in management are response to problems or opportunities that have unique circumstances and unpredictable results. These decisions are usually complex and have a long-term impact. For example, decision to expand the company. These decisions usually take risk. For instance, expanding the company may bring advantages but it may also bring disadvantages such as, financial challenges, employee turnover, new competition and unfamiliar marketplace. These are the risk that must be consider.
                                         Figure 3 Group Decision making

Regarding Mr Edward’s plan which is to form a group to take charge of the expansion project. There are both advantages and disadvantages for group decision making. In my opinion, forming a group to handle this case will bring positive outcome. The main reason that I supported Mr Edward’s plan to form a group is because a group brings a diversity of experience and perspectives to the decision process that an individual cannot. There are still lots of reason that I sustain this plan, when a group was involved in the process of decision making, it increase the legitimacy of the decision and lead to increased acceptance of a solution. But at the same time, there are also disadvantages that should be aware and avoid of, such as consumption of time and overuse of authority. When their opinion was influenced by others, certain members of the group overuse their authority and dominate the group and their individuals.[pic 3]

1. Leadership is a process of influencing individuals and groups to set and achieve goals, it involves guiding, directing, persuading, coaching, counselling, and inspiring others.
   As Mr Edwards is planning to train up some potential managers to become good leaders, at the end of this task, there are a few important characteristic that a good leader should have.
   Refer to the Trait Theory of Leadership, Stogdill's 1974 review of leadership traits identified qualities that included as below :

• Age, physique, and appearance
• Intelligence
• Knowledge
• Responsibility
• Integrity
• Emotional control
• Social skills
• Self-confidence
• Responsibility

Furthermore, a 1989 study suggested that the following traits can also be linked to successful leadership, regardless of the situation :

• Task competence
• Physical vitality
• Intelligence
• Strong skills for dealing with people
• An ability to motivate others
• Decisiveness
• Self-confidence
• Assertiveness
• Flexibility
• Need for achievement
• Courage
• Trustworthiness
• Understanding the needs of other

There are a few leadership theories that are suitable to apply in Jones Co. Ltd.

• Behavioural Theories

This leadership theory focuses on the actions of leaders, not on mental qualities or internal states. Theorist evaluated what successful leaders did, developed a taxonomy of actions, and identified broad patterns that indicated different leadership styles. This theory had incorporate B.F. Skinner's theory of behaviour modification, which included the effect of reward and punishment on changing behaviour. For example, a manager or leader who motivates desired behaviour by scolding staff who arrive late to the conference and shows gratitude when they are arrive early or arrive on time.