Design and Implementation of a Web Based Student’s Clearance System

DESIGN AND IMPLEMENTATION OF A WEB BASED STUDENT’S CLEARANCE SYSTEM

CASE STUDY:

REGENT UNIVERSITY COLLEGE OF SCIENCE AND TECHNOLOGY

SAMUEL BIWEI TANGA

00840113

A PROJECT WORK SUBMITTED TO THE FACULTY OF ENGINERRING, COMPUTING AND ALLIED SCIENCES OF REGENT UNIVERSITY COLLEGE OF SCIENCE AND TECHNOLOGY IN PARTIAL FULFILMENT OF THE REQUIREMENT FOR THE AWARD OF THE BACHELOR OF SCIENCE DEGREE IN INFORMATION SYSTEMS SCIENCE.

MARCH 2017DECLARATION

Student’s Declaration

I, SAMUEL BIWEI TANGA hereby declare that:

This project work has not previously been submitted in substance for any degree and is not being concurrently submitted in candidature for any degree.

The project work is the result of my research and investigations under supervision, except where otherwise stated. All sources used in the production of this project work are duly acknowledged by appropriate citations and explicit references and included in the reference list.

I give my consent for this project work, if accepted, to be available for photocopying, for inter library loan, and for the title and summary to be made available to the organizations external to Regent University College of Science and Technology.

………………………………….. ……...…………………………… SAMUEL BIWEI TANGA DATE

(STUDENT)

Supervisors Declaration

I, DILYS DICKSON declare that this project work was duly supervised by me. All use of existing literature has been appropriately acknowledged. This project work is submitted for examination with my full knowledge and acceptance.

….……………………………………….. ……………………………………..

MS. DILYS DICKSON DATE

(SUPERVISOR)

ACKNOWLEDGEMENT

I express my profound gratitude to the Almighty God for giving me the strength each day to carry on with the responsibilities that challenge me every day, which also brought me the completion of this task.

Foremost, I am greatly indebted and of high gratitude to my project supervisor Ms. Dilys Dickson whose patience and constructive criticism were of great assistance to me.

I wish to express my profound gratitude to my sponsors Mr. & Mrs. P.E TANGA for their continuous encouragement and advice, may God bless you both.

I also appreciate Miss Hembafan Tiza who supported me with words of encouragement and prayers each day and also my good friend and business partner Mr. Toby Okeke, who was of great support to me during the course of this project work.

My special appreciation also goes to my loved ones which are so numerous to mention, my sisters, brother, friends who all contributed directly and indirectly to the success of this project; my honest appreciation also goes to all my course mates and school mates who have inputted so much in me directly and indirectly.

Finally, I remain mostly grateful to the Lord for the wisdom, strength and resources to bring this project to a completion.

ABSTRACT

A clearance is a certificate giving a student the permission to graduate from an instituition. Final year students who have met all academic requirements to graduate must go through a clearance process before they are allowed to graduate from the University. The clearance process involves the Student’s academic department, Computer Lab, Electronics Lab, Society, Faculty, Finance office, Students Affairs, Admissions ESS and Registry. A prospective graduant is only allowed to graduate only if he/she has completed the clearance process. In most institutions the clearance process is done manually. The overall aim of this project was to design and implement a web based student’s clearance system using PHP and MySQL as the programming language and the database respectively, before the final implementation of the system, both unit testing and interface testing were carried out. The results achieved showed that the system is viable and all functional requirements were met. The project scope is restricted to only Regent University College of Science and Technology (RUCST). The system was fully implemented using the developmental tools mentioned and is found to be more efficient and effective than the traditional method of student’s clearance, this system should be fully integrated into the University’s student management process.

Table of Contents

DECLARATION i

ACKNOWLEDGEMENT ii

ABSTRACT iii

CHAPTER I 1

INTRODUCTION 1

1.1 Background of Study 1

1.2 Statement of the Problem 2

1.3 Aim and Objectives 3

1.4 Significance of the Study 3

1.5 Scope of the Study 4

1.6 Limitations 4

1.7 Definition of Terms 5

1.8 Organization of Report/Chapters 5

CHAPTER II 7

LITERATURE REVIEW 7

2.1 Introduction 7

2.2 Student’s Clearance System 7

2.2.2 Clearance System as a Management Information System 8

2.2.3 Clearance System and Educational Management Information System 8

2.3 Review of other Clearance Systems 10

2.4 Existing System Review 12

2.4.1 Problems with the Existing System 13

2.5 Proposed System Review 13

2.5.1 Advantages of the Proposed System 14

2.6 Technical Review 14