Functions Of An Enterprise Data Management (Edm) System

Enterprise data management is a system to Manage Electronic Data by providing control and security (CPD notes, 2005)

In today's connected world, data and the systems that manage data must always be available to your customers and your staffs. Enterprises and their customers lack of sharing the up-to-date data has becomes increasingly problematic with the increased amount of data that must pass through the different business organisation. EDM organizes and automates much of this, allowing people to effectively manage greater amounts of data then ever before. Enterprise data management (EDM) is a technology and operations strategy that breaks down the barriers of traditional data limitation through better consolidation, management and distribution of critical data to other business applications. EDM is covering most of electronic data through out the business operation, such as sales data, marketing data, legal data and etc. EDM makes the business run more efficiently; make better decisions by combining and analyzing data from multiple sources.

EDM system is a system for a Client/Server architecture of computers to allow people throughout an enterprise to access, re-use, manages and controls the product life cycle data easily and transparently. Clients can be workstations or PCs connected by local or wide area networks

(CPD notes, WMG, 2005)

EDM systemЎЇs major function has been listed as follows:

Ѓ6¦1 Typically built around a relational database and high level of security

Within the enterprise, Enterprise data management system makes users use, and control the product life cycle data easier and clearer. EDM system has store data which from every parts of product life cycle and distribute those data into different catalogues of relational database. And also EDM system can provide very high level secure to protect enterprise data and product related data. It enable enterprise IT staffs and authorize users to check system data online, moreover, the EDM system allow authorise users to do system backup and recovery via internet instead of backing to the office.

Ѓ6¦1 Efficient data management

In addition, EDM system drives user using enterprise data more efficiently. EDM system have the latest capacity information about all disks resources in their central database, this enable EDM system to distribute and store the product life cycle data into different disk where has the enough storage capacity. This feature prevent disk against overloading data and also maximise disk storage capacity. In order to improve the data searching and viewing efficiency, EDM system archives infrequently used object off line to free disk space, meanwhile, it keeps the infrequently used objectЎЇs history and locations in the database for further fast retrieval if users request the object in the future.

Ѓ6¦1 Access Control

EDM system provides password protection functions for users who want to access data. Each user or group has their own password to access the system. And data are updated by the project team or department normally, but users also are able to change the data if they are granted access to change it. EDM system can avoid the data update disorganised, it only allow one defined user to update an object at a time, the rest of users only have permit access to review the object at the same time, thereby, the EDM system can avoids the users confusion while system data be updated by more than one user at the same time.

In addition, EDM system helps database administrators and users